Senior Project Manager

Closes	2025-02-06

Description

Job Duties and Responsibilities

Responsible for the planning, management and delivery of new capability and system enhancements.
Responsible for the achievement of project deliverables in accordance with the approved project scope.
Perform project management consistent with the organisation’s project methodology.
Responsible for the initiation, planning and management phases of system development or enhancement including requirement analysis, system design, testing, implementation and transition to operations.
Initiate and manage procurements in a timeframe supporting the wider project requirements.
Develop and obtain approval for key project documentation including but not limited to Project Plan/Proposal, Project Initiation Documents, Stage Plans, Exception Reports, Project Status Reports, Project Closure and Lessons Learned Reports.
Manage and report project risks and issues.
Conduct Key Stakeholder Engagement activities as required including developing RACIs matrix on request.
Provide leadership in the resolution of Project issues.
Ensure all work completed meets quality standards and quality control measures.
Assist in the continuous improvement process by developing and enhancing procedures, including contract and relationship management.

Desirable:

Project Management Certification (AIPM Certification at CPPM or other equivalent certification).
Support productive working relationships by working cohesively and flexibly with the broader program team, key business partners and stakeholders groups
Knowledge of IT systems design and development processes
Understanding of Defence procurement procedures and regulations
Contract management experience
Ability to transfer skills and knowledge to team members, and to delegate responsibility
Experience in ICT tender management and procurement
Previous knowledge of, or experience with, DEF Major Projects.

Develops the change management approach and a change management plan in collaboration with sponsors, users and project teams. Creates and implements action plans to ensure everything is ready for the change before going live. Acquires change management resources and develops their capabilities to deliver the required changes. Gathers feedback to allow timely improvements to the change management plan and approach. Assesses risks and takes preventative action. Develops and communicates tailored change management plans for senior stakeholder groups. Provides guidance and makes suggestions to support change sponsors

Monitors and maintains financial records to agreed requirements for compliance and audit. Assists with identifying and calculating process, service, project and component costs for financial planning and budgeting. Collates required financial data and reports for analysis and to facilitate decision-making.

Takes full responsibility for the definition, documentation and successful completion of complex projects. Adopts and adapts project management methods and tools. Ensures that effective project monitoring and control processes, change control, risk management and quality processes are employed and maintained. Monitors and controls resources, revenue and capital expenditures against the project budget. Manages the expectations of key project stakeholders.

Plans and drives scoping, requirements definition and prioritisation activities for large, complex initiatives. Selects, adopts and adapts appropriate requirements definition and management methods, tools and techniques. Contributes to the development of organisational methods and standards for requirements management. Obtains input from, and agreement to requirements from a diverse range of stakeholders. Negotiates with stakeholders to manage competing priorities and conflicts. Establishes requirements baselines. Ensures changes to requirements are investigated and managed.

Leads the development of comprehensive stakeholder management strategies and plans. Builds long-term, strategic relationships with senior stakeholders (internal and external). Facilitates the engagement of stakeholders in support of the delivery of services and change projects. Acts as a single point of contact for senior stakeholders, facilitating relationships between them. Negotiates to ensure that stakeholders understand and agree on what will meet their needs, and that appropriate agreements are defined. Oversees monitoring of relationships including lessons learned and appropriate feedback. Leads actions to improve relations and open communications with and between stakeholders.

Forms, maintains and leads workgroups and individuals to achieve organisational objectives. Determines and delegates objectives and task responsibilities to individuals or teams including people management responsibilities as appropriate. Sets the quality, performance and capability targets in line with organisational goals. Monitors performance and working relationships and provides effective feedback to address individual issues. Encourages individual development of skills and capabilities in line with team and personal goals. Facilitates the development of individuals by adjusting workload, targets, and team capacity. Plays an active role in formal organisational processes such recruitment, reward, promotion and disciplinary procedures.

Ensures that projects, teams and functions have appropriate practices in place and are meeting required organisational quality levels. Advises on the application of appropriate quality management techniques and standards. Determines areas where existing processes should change from analysing audit findings. Facilitates improvements to processes by changing approaches and working practices, typically using recognised models. Takes responsibility for controlling updating and distributing organisational standards.