Project Officer

Description

Remote is seeking a Project Officer to support ASD’s Induction Program for contractors. This role involves designing and delivering on-boarding, induction, and off-boarding processes, as well as resource planning. The ideal candidate will promote a strong cultural fit through various engagement methods and improve workflow efficiencies by applying critical thinking to meet timeframes and deadlines.

Role Information

ASD requires an APS 5 equivalent Project Officer to support ASD’s Induction Program for contractors.

Job Duties and Responsibilities

• Demonstrated experience in the design and delivery of on-boarding, induction and of-boarding processes.

• Demonstrated experience with resource planning.

• Demonstrated ability to promote a strong cultural fit using various methods of engagement.

• Ability to improve efficiencies in workflows and processes, apply critical thinking to work towards timeframes and deadlines.

• Must be highly organised and possess excellent oral and written communication skills to support a wide range of stakeholders.

• Strong attention to detail in delivering timely and accurate work.

• Excellent interpersonal skills and a demonstrated ability to employ a variety of tailored communication skills to form productive working relationships.

• An understanding of procurement and recruitment processes would be highly desirable.

• Assisting with general administrative tasks to define and maintain registers, access controls and quality processes.

• Demonstrated administration and organisational skills within Defence’s Desktop Environments is desirable thought not essential.

• Excellent work ethic, able to self-manage and progress tasks independently.

• Work collaboratively and operate as an effective team member.

Technical skills

• Experience working with Microsoft 365 and other software applications.

Essential criteria

• Receives and handles requests for service, following agreed procedures. Promptly allocates calls as appropriate. Logs incidents and service requests and maintains relevant records.

• Identifies the communications and relationship needs of stakeholder groups. Translates communications/stakeholder engagement strategies into specific activities and deliverables. Facilitates open communication and discussion between stakeholders. Acts as a single point of contact by developing, maintaining and working to stakeholder engagement strategies and plans. Provides informed feedback to assess and promote understanding. Facilitates business decision-making processes. Captures and disseminates technical and business information.

• Manages the delivery of business administration services. Manages time and diary for individual senior managers and leadership teams. Filters and prioritises meeting requests. Handles sensitive, confidential information. Ensures managers have the information and resources needed to support ongoing processes and changes in processes.

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