Project Support Officer

Description

Remote is seeking a Project Support Officer to assist in the operations of a Project/Program/Portfolio Office and the delivery of projects at ASD. The Project Support Officer will work under routine direction to assist several team leads in the delivery of the Project. Duties will include assisting with project procurement activities, recordkeeping, organising and minuting meetings and general administrative tasks. The Project Support officer will be required to function within broad guidelines and be willing to identify solutions to common administrative problems. They will need to be a self-starter and have an ability to work within strict timeframes.

Role Information

Job Duties and Responsibilities

• The role will require project support skills and a proven ability to work within an integrated team of technical/non-technical personnel.

• Demonstrated technical experience working with Hadoop environments or other With guidance from team leads, procure goods and services for ICT systems and administer arrangements for ICT systems

• With guidance from team leads, assist with the development of procurement documentation in accordance with Defence procurement rules.

• With guidance from team leads, assist with the development of project documentation in accordance with project management methodology.

• Assist with routine record keeping, including using the organisation’s electronic record keeping system.

• Assist with the establishment standard operating procedures for common administrative tasks.

• With guidance from team leads, assist with the logging of risks and issues.

• With guidance from team leads, assist with the tracking and reporting of team action items.

• Assist with the organisation of meetings, and minute taking during meetings.

• Assist with editing technical and project related documents, and publish documents on the intranet.

Desirable skills

• Demonstrated Project Officer Competencies within the ICT field.

• Procurement experience (preferably in a Defence environment)

Technical skills

• Experience working with Microsoft 365 and other software applications.

Essential criteria

1. Provides administrative services to project boards, project assurance teams and quality review meetings.

2. Uses recommended portfolio, programme and project control solutions for planning, scheduling and tracking.

3. Sets up project files, compiles and distributes reports. Provides guidance on project management software, procedures, processes, tools and techniques.

4. Assists the team/manager in ensuring they have the information they need to support ongoing team processes.

5. Assists in planning for meetings. Sets up and provides detailed guidance on software, procedures, processes, tools and techniques for administration and workplace productivity.

6. Liaises and organises across functions.

7. Updates and maintains office policies and procedures.

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